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Get payroll and supplier payments ready for approval

“Payroll, payroll taxes and paying overseas suppliers take me hours each month.”

AI can prepare the payment list, check it against last month and flag anything odd. A person approves and releases every payment. Check this year's rules — not tax advice.

Fix it yourself in 3 steps

Export last period's payroll or payment list as a starting point.
Ask the AI to build this period's list with changes highlighted and totals checked.
Review every change and release payments yourself in your payroll or banking tool.

Copy this prompt

Here's last period's payroll/payment list and this period's changes: [files, account numbers removed]. Build this period's list, highlight every change from last period, check totals, and flag anything unusual (new payee, big jump, missing tax line). Note any deadlines to check against this year's rules. Don't initiate any payment — stop for my approval.

Fill in the [brackets]. Each prompt says when the AI should stop, so it doesn't wander off.

Agents people used for this: Custom agent.

Inspired by real examples collected at agentusecases.ai.

📚 3 real stories of people doing this with AI agents

Automate payroll tax and garnishment cheque processing · custom-built or unnamed agent
Let AI agents file employment tax returns with the IRS · custom-built or unnamed agent
Set up overseas supplier payments for review · custom-built or unnamed agent

Collected at AgentUseCases.ai.

Black out account and card numbers before sharing anything. Never give an AI your bank password — export statements instead. AI drafts; you approve and send. Not financial, legal or tax advice.

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