FixKit AI

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Write step-by-step how-to guides for your team

“I'm the only one who knows how to do half the jobs here, and training someone new takes forever.”

Talk through a task the way you'd show a new hire, and a chat assistant turns it into a clear checklist: the steps, the reason behind the tricky ones, common mistakes and when to ask for help. Then test it on someone who has never done the job and fix the gaps.

Fix it yourself in 3 steps

  1. Pick one task you repeat (opening up, sending invoices, setting up a new client) and do it once while you type or voice-record every click and decision.
  2. Paste your notes or the voice-memo transcript into the AI with the prompt below. It asks a few questions about gaps, then writes the guide.
  3. Have someone who has never done the task follow the guide without your help, mark where they got stuck, and ask the AI to fix only those steps.

Copy this prompt

Help me write a step-by-step how-to guide for this task in my business: [task name]. Who will use it: [e.g. a new part-time hire]. My rough notes on how I do it: [paste notes or voice-memo transcript]. First ask me up to 5 short questions, one at a time, about anything missing (tools, logins, decisions, what "done" looks like). Then write the guide: the purpose in one line, what you need before starting, numbered steps in plain words (one action per step, with the reason when it isn't obvious), common mistakes and how to fix them, and when to stop and ask someone. Never include passwords or customer details; write [password is in our password manager] instead. Stop when the guide is written and you've listed any steps you had to guess at, so I can check them.

Type your details in the boxes above the message, then tap Copy & open. Leave a box empty if you're not sure.

AI drafts, you approve: nothing gets posted, sent, spent or published without a person. Tell customers when they're talking to an AI.

Tools for this

Good fit

Grok Bot

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ChatGPT

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Gemini

Best for: Google Workspace users

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Claude

Best for: Writing, analysis, code

Anthropic's assistant: strong writing, analysis and coding, with projects and artifacts for longer work.

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